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Call to Caucus Chesterfield County

Democratic Caucus

Chesterfield County, Virginia

Whereas, it is the duty of the Chesterfield County Democratic Committee (CCDC) to issue the Call to Caucus for the purpose of electing State Delegates, from Chesterfield County, to the 2012 4th Congressional District Democratic Convention, the 7th Congressional District Democratic Convention, and the State Democratic Convention at which Delegates to the 2012 National Democratic Convention will be elected.

Now therefore be it resolved that the Chesterfield County Democratic Committee hereby issues the Call to the Caucus for an Unassembled Caucus on Saturday, April 21, 2012 at 12:00 noon at the CCDC Office at 1401 Huguenot Road Chesterfield, Virginia for the sole purpose of electing State Delegates to the 2012 4th and 7th Congressional District Democratic Conventions and the State Democratic Convention, and the following provisions shall govern the Chesterfield County

Caucus, to wit:

1. Delegate Candidate Pre-filing Requirements

All candidates for a Delegate position representing Chesterfield County at the 4th and 7th

Congressional District and State Conventions shall pre-file a declaration of candidacy before

5:00 p.m., Monday, April 16, 2012. The pre-filing form must be received by Bernie Vogelgesang, Chair, Chesterfield Democratic Committee or his assignees.

The pre-filing form is available on the Chesterfield County Democratic Committee website at www.Chesterfielddems.org or by contacting the CCDC Chair at This e-mail address is being protected from spambots. You need JavaScript enabled to view it or 804-892-2008.

Completed forms may be mailed to CCDC, 3401 Quail Hill Dr, Midlothian Virginia 23112 but must be received by 5:00 p.m. on Monday, April 16, 2012.

2. Allocation and Election of Delegates and Alternates:

The Delegates and Alternates to be elected are allocated as follows:

7th Congressional District 50 Delegates, 10 alternates

3rd Congressional District 47 Delegates, 9 Alternates

Elected Delegates shall be those with the highest vote count. The 50 candidates in the 7th District and the 47 candidates in the 4th District who receive the highest number of votes shall be the Delegates. The next 10 candidates in the 7th District and the 9 candidates in the 4th District who receive the highest number of votes shall be the Alternates. In the case of a tie, all those with the same number of votes for the last position(s) shall have their names placed in a hat and the elected delegates shall be those drawn from the hat.

3. Conduct of the Caucus

The doors to the Unassembled Caucus will be opened at 12:00 noon and will close at 2:00 p.m. Those in line at 2:00 p.m. will be permitted to complete the check-in process and will be permitted to participate.

Those wishing to vote in the Chesterfield County Caucus shall sign a statement that:

a. He/she is a Democrat

b. He/she is a registered voter or will be eligible to vote in the 2012 General Election c. He/she believes in the principles of the Democratic Party

d. He/she does not intend to support a candidate opposed to the Democratic nominee in the

November 2012 General Election

Upon completing the statement and Caucus participation form, the person shall be allowed to cast his/her ballot for delegates.

Bernie Vogelgesang, the Chair of the Chesterfield County Democratic Committee, or designee, shall be the Chair of the Caucus. Wendy Austin, CCDC Secretary shall be the Secretary of the Caucus. Michael Jackson and Thomas Francis shall comprise the Teller Committee of the Caucus. The Chair may make appointments to fill vacancies.

4. Notice Requirements

The Chesterfield County Democratic Committee shall provide notice of this caucus by email notification to the membership of the CCDC; by placement on its website of a general notice of the caucus along with the Call to Caucus; by noticing the caucus date, time, and location on the Democratic Party of Virginia website; by issuance of a press release to Chesterfield County newspapers; and through other means that will disseminate information about the caucus to registered voters in Chesterfield County. The press release shall be issued at least 7 days prior to the Caucus, but not more than 2 weeks before the Caucus.

5. Cancellation of Caucus

This unassembled caucus for Chesterfield County may be cancelled, in whole or in part, if only the correct number – or fewer – of delegates and alternates file. See the provisions of Section 14.6 of the Democratic Party Plan of Virginia. Each person who filed for election shall be notified by e- mail. In addition, such notice shall be posted on the CCDC website.

6. Affirmative Action

It shall be the duty of the CCDC to take all feasible steps to encourage broad participation in the selection process. Discrimination on the basis of race, sex, age, color, national origin, religion, ethnic identity or economic status in the delegate selection process is prohibited.

7. Call Distribution

It shall be the duty of the CCDC Chair to provide a copy of the Call to Caucus and the Pre-filing Form to any Democrat in Chesterfield County who wishes to become a Delegate as stated herein or to vote in the selection of such Delegates.

Issued:

April 10, 2012

RULES FOR CHESTERFIELD COUNTY UNASSEMBLED CAUCUS

GENERAL PROVISIONS:

CCDC OFFICE, 1401 HUGUENOT RD APRIL 21, 2012

1. All times shall be read from the clock located on the registration table.

2. The doors of the caucus room will open and the certification process will begin at 12:00 noon on Saturday, April 21, 2012.

3. The doors to the caucus meeting room will be closed promptly at 2:00 p.m. Persons standing in line to complete a Caucus

Participation Form at the time the doors close will be allowed to complete their form and participate in the caucus.

4. Every person who participates in the caucus must complete a Caucus Participation Form, and sign a statement that says that he or she is a Democrat, is a registered voter in Chesterfield County or will be eligible to vote in the 2012 General Election, believes in the principles of the Democratic Party, and that he or she does not intend to support a candidate opposed to a Democratic nominee in the next ensuing election.

5. The Chair of the CCDC Candidates and Nominations Committee, or designee, shall act as the permanent Chair of this Caucus.

The Chair shall appoint individuals to accept Caucus Participation Forms and to issue Ballots.

6. The Secretary of the CCDC, or designee, shall act as the permanent secretary of this Caucus.

7. This Caucus shall be conducted in accordance with the Virginia Democratic Party Plan and the Chesterfield County CalltoCucus.

8. There shall be no campaigning inside of 1401 Huguenot Rd.

9. Press and observers are permitted in the room in which balloting takes place; however, they shall be restricted to an area where they will not interfere with certification or the voting process.

BALLOTS AND VOTING:

10. Two Ballots will be prepared as follows:

For the 4th Congressional District, and

For the 7th Congressional District

11. Each ballot shall be properly identified per the above and shall be clearly marked “VOTE FOR ONLY X OF THE FOLLOWING CANDIDATES” and shall then list the last name, first name and middle initial of each candidate properly filed in alphabetical order. Each name will be numbered and a place for placing an “X” shall be provided. The allocation of votes shall be as stated in the Call.

12. The appropriate ballot shall be given to each eligible voter upon acceptance of the signed Caucus Participation Form. The voter shall be instructed as to the maximum number of candidates for whom they may vote, and after voting the ballot shall be placed in a covered box for the appropriate Congressional District.

TALLYING AND DETERMINATION:

13. The Tellers Committee shall be as stated in the Call to Caucus. If a Teller cannot participate, the permanent chair of this Caucus shall appoint a replacement.

14. The Tellers Committee shall count the ballots. The Tellers Committee may relocate from the Caucus room to another room in the

Library to count the ballots.

15. Ballots showing votes for more candidates than are allowed will be declared invalid.

16. Tie votes will be decided by a drawing of names from a hat and conducted by the Chair of the Caucus.

17. The Tellers Committee shall report directly to the Chair of the Caucus who shall file the results with the 4th and 7th

District Committees and the Democratic Party of Virginia.

18. The elected candidates will be announced at the caucus and notified by email. Those who do not reply to email notification will be notified by post mail.

Issued:

April 10, 2012